“You don’t have to do any Moodle content creation. My course is already in Word so you can just upload it“. These are 21 of my least favorite words when strung together. It makes me sad because it just isn’t what e-Learning should be! So, I take a deep breath and say:
“Great! You have already written your course text, so all I have to do is convert it to the HTML that is displayed by Moodle, add some links, pictures, and multi-media, along with quizzes, assignments, and other LMS features, right?”
I go on to explain (as I am explaining here), why eLearning – Moodle or otherwise – is not a series of Office® (or Office-like) documents that are to be opened and read online.
- There are so many versions of Microsoft Office (2003, 2007, 2010, Mac, readers only…), not to mention Open Office and other similar applications built for both PCs and Macs, that no matter how nicely formatted your document is, it is unlikely to look that way when the user opens the file.
- We all have different fonts installed. Most computers have Arial and Times New Roman. But even fonts that were installed at the factory differ from one computer to another, so if I use Corbel in a Word document, my friend who uses a Mac will see something entirely different. Forget any fonts that I purchased; they will be replaced by something else when that person opens the file.
- It’s easy to save a copy, edit, pass around, and even claim ownership of such documents.
- Security and confidentiality go out the window (no pun intended) when information is presented in downloadable documents.
- Many file types can not be opened at all by mobile devices or on public computers that don’t have those applications installed, which undermines one of the benefits of eLearning – it’s available from any computer.
Using PDF documents will solve most of these issues. But what a PDF makes up for in security and formatting, it loses in usability.
- Live links in PDFs are possible, but not often implemented by the creators. You have to have an add-on application to include links. Even at that, it can be tedious.
- While it is possible to create forms out of a PDF document, they can’t be used as templates the way a spreadsheet can.
Regardless of what type of document you link online, if it can be downloaded and saved, you lose control of it. Even if all you want to do is correct a typo or change your contact information, you have no guarantee that those changes will be universal. Most of the people who already downloaded the document that you changed will never know you changed it. At the very least, they’ll keep both versions.
The advantages of eLearning are many: 24/7 worldwide access, always up to date, social interaction, interesting and varied, participation can be tracked…none of these advantages are possible when the content is nothing but linked documents. Use linked documents that can be edited only when you want to provide your students with templates for their own use. Use linked PDFs only for eBooks, white papers, and other types of documents that you want students to keep for reference.
To learn what makes eLearning GREAT, read this post.